Use a clear UAE quotation structure covering scope, price, VAT, validity, delivery and acceptance.
Identify both parties
Show the supplier and prospective customer legal names, addresses and contact details. Include a quotation number, issue date and validity date so the document is easy to approve and retrieve.
Define the offer
Break the scope into understandable line items. State quantities, unit prices, discounts, VAT assumptions, currency, delivery timeline, exclusions and client responsibilities. A clear quotation reduces later change disputes.
Make acceptance unambiguous
Explain how the customer accepts the quote and what happens next. Provide a signature block, purchase-order instruction or online approval method. Link acceptance to the full terms rather than hiding important conditions in an email thread.
Frequently asked questions
How long should a quotation remain valid?
Choose a period that reflects supplier pricing and capacity, commonly 7, 14 or 30 days.
Should a quotation show VAT?
Show the applicable VAT treatment clearly when it can be determined, while recognizing the final invoice records the actual supply.
Last reviewed 22 June 2026. This guide provides general information, not tax, legal or financial advice.
Reviewed for clarity and source accuracy by Toolnovax Editorial Team, business operations and automation specialists.