Set a quotation expiry date that protects pricing while giving the customer reasonable time to decide.
Why validity matters
Supplier costs, exchange rates and capacity can change. A validity date tells the customer how long the current price and availability remain open. It also gives your team a clean point to refresh an old offer.
Choose a sensible period
Seven to thirty days is common, but the right period depends on price volatility, procurement steps and project size. If a client needs longer, issue a revised quote rather than quietly extending terms that no longer work.
Say what expiry means
State whether acceptance must be received by the expiry date and whether delivery remains subject to availability. Preserve the quote number and revision history when you update it.
Frequently asked questions
Can a client accept after expiry?
You can choose to accept, reject or reissue the offer, subject to the legal and commercial context.
Does validity guarantee delivery capacity?
Only if the quotation says so. Explain any separate availability or scheduling condition.
Last reviewed 22 June 2026. This guide provides general information, not tax, legal or financial advice.
Reviewed for clarity and source accuracy by Toolnovax Editorial Team, business operations and automation specialists.